Sometimes I like to mentally remodel the house I’m sharing with all these random roommates, and imagine it’s a house all of my own just for me. I’d move into the front bedroom, and tear down the wall between that and our office to turn the office into a giant walk-in closet. Then the room we’re using as our bedroom could be my office, where I’d have a wall of bookcases and a bunch of filing cabinets. And it’s the filing cabinets that really excite me.
Yes, I know how strange that sounds. My life is pretty sad at times.
But I keep finding out that there are things in life that you just NEED to keep, and I’m running out of room in my DollarTree accordion file folder for it all.
Some things are pretty straight-forward. I mean, you know you should be keeping your tax returns, right? Other things, I’m learning as I go. I mean, do you have a file on each of your past jobs? I know I sure as hell don’t (even though I definitely know that I should. I am still a procrastinating little turd when it comes to this). I know I should be keeping files on a whole lot of things, like my mother does. She is the only person I know who has a file marked “Cheques from Nigerian Princes” in her cabinet, and it actually has multiple cheques from email scammers who said they were Nigerian Princes.
I don’t think I need a Nigerian Prince folder though.
So what do I need? Probably the same things you need”
- Taxes. This isn’t just a file folder of your tax returns, either. You should have multiple files (those accordion file folders at dollar stores are great for this), with a file for each year. That includes this year. Use this to keep track of documents, receipts, emails, whatever else you need for your next tax return. And keep this stuff. Most tax preparers suggest keeping your tax documents for 7 years, in case you’re ever audited.
- Leases, rental agreements, mortgage papers. Anything that deals with you paying money in order to live somewhere. Keep all your papers, even after you move, for a few extra years. You never know when you’ll have a dispute over some ancient crap with an old landlord, you need an example of a document to go off of, or you need to teach someone how to read one (which I’ll go over for you another day).
- Jobs. Ideally, you need a separate file for each job. You need to keep track of your start date, your end date, the dates of any promotions, awards, or serious goals reached. Keep track of your managers, their managers, close co-workers, co-workers you had to work closely with, and all of their contact info. Keep track of salary, raises, bonuses, and any sort of performance-based prizes you won. And do this for everything, every job you have, every volunteer position you take, everything.
- Ok, you know all that detailed and useless sounding crap I made you keep for each job. You’re going to need that for everything. Keep track of every address you live at, how much you pay at each place, who your landlord is and how to contact them. Keep track of roommates and when they move in/out. Keep track of your moving dates, lease signing dates, and any changes to your lease. Track any issues you have with each place that the landlord should take care of, that you have to take care of, that involve calling the police because some random-ass kids decided to draw penises all over your house and lawn furniture and dig holes in the yard on your 30th birthday.Track ALL of it!
- You probably have bills. Phone bills, car bills, hydro bills, electricity bills, tuition bills. Keep them. Keep your tuition bills until you’re waaaay graduated and everything is paid off. Keep your monthly bills for a good 6 months, in case of any disputes. Keep annual-ish bills like your property tax bill for 7 years, just like your taxes.
- All those important papers that you look at and think, “Well, I’ll probably need this again some day. I’d better put it somewhere I can find it”. I keep Bowser-kitten’s vet papers and shots records in a file. The warranty on my mattress is filed. Paperwork from work about pensions and work pay-scales are filed. If it’s important and you think you could ever possibly someday need it again, make a file for it.
I know, this seems like a lot. But you have no idea how hard it is to find this info when you are looking for it and it isn’t right there at your fingertips.
For example, I had to go through a really super-intensive background check for a job I had applied for and went through hell trying to qualify for. *spoiler alert: I didn’t get it* After three interviews, a typing test, spelling and grammar test, math test, TWO psychological exams, and a medical physical, I had to have a private investigator go through my entire life and check out every little detail. I had to give the addresses for every single place I lived at for the last 15 years, every job (both paid and voluntary) I’ve held in the last 15 years including managers names and contact info, 4 professional references and 4 personal references, and the names, addresses, phone numbers, and birth dates of every person in my immediate family. And I had 72 hours to get all of this together. Now, if you’ve worked the same job for 15 years and never moved, then it would be easy for you to get this together. In just the 5 1/2 years I was in university, I had 6 different addresses (if you count my parent’s place and that place I hadn’t even unpacked at yet before they kicked us out so their kids could move in instead). In one semester, I volunteered at 8 different organizations and dozens of events, and held down two on-campus jobs each year. And that’s just 5 1/2 years of the 15 years they needed! Now, if I had a freakin file on all of this crap, then I could’ve just copied out the info I needed and been done with it. Instead, I was basically awake for 72 hours calling family members, friends, and old co-workers to try and get the info I needed.
I know, it’s not fun or glamorous to sit around and put together files. Start slowly though. Gather up the things you need to file and throw them in a big box together. Sort through things, organize them a bit. Then, little by little, start filing them away so you know where everything is.
Well Sunshine, that’s all for today. It’s July 1st, which is Canada Day here. The Amazingly Awesome Boyfriend and I are getting ready to head over to my friend’s old frat for a BBQ and drinks. Found out last night from AAB that the guy living on the main floor with us is apparently moving out mid-way through the month, which means he and his girlfriend won’t be around anymore. One guy from the basement wants to move up here, so we’ll have a room for rent down there soon. And once this guy moves out, I can see how many freaking suitcases he actually has stored downstairs! I counted 9 huge suitcases (big enough for AAB to fit into each and every one of them) just thrown into our “storage area” down there. It’s a damn disaster. Once I get a little time off work (today is my first day off in 30 days!) I’ll have to clean things up a bit down there.
Enjoy your weekend, Sunshine!