In one of my job search seminars (I attend a whole lot of those lately), it was suggested that we each create a portfolio and bring a copy of it to every interview we go to. We were told tales of the people who had done that and were then hired on the spot, with employers impressed by their readiness. After talking with a lot of professionals in different fields through personal contacts and LinkedIn, this seemed a little wonky to me. Is a portfolio really needed?
The long and short answer is: kinda. You should definitely create a master portfolio for yourself, with both an electronic and a printed copy, with the originals put somewhere safe (a fire-proof safe or lock box is ALWAYS a good idea for anyone to have, and the perfect place for original documents). It is always a good idea to have all your documents and proofs in one convenient location, in case you need them.
So what is actually in your portfolio? To start with, put a copy of the resume you applied with. If at all possible, also include the cover letter you used to apply with, even just for your own reference. You should scan copies of any educational documents (high school diploma, GED, degrees, diplomas) and print copies. Any certificates, transcripts, letters of reference, or other documents that prove that you have knowledge are a good idea too. Basically, your portfolio is a presentation of the very best of you (in a professional manner).
But do you need to bring this to every interview? From what I’ve been told, no! Not every employer is going to need or be impressed by this. There will be jobs you apply for that are not interested in everything you have to offer.
So how do you know when to bring it? Easy: check the job ad! Most job ads list the required education, skills, and knowledge needed for a position. Do you have documented proof of these? Then bring copies! If you are up for a creative job, bring examples of your prior creative works! But you don’t need to have copies of EVERYTHING for every job.
Basically, you NEED a portfolio in order to have one file for yourself , even just for your own piece of mind, that shows all of your accomplishments. At the same time, you need to tailor your portfolio to each job you bring it to. A job involving spreadsheets and data entry may not be excited about your experience creating magazine covers for your Creative Media courses, but would love to know that you have certification in Word and Excel. At the same point, a photojournalism job may not require an advanced knowledge of Microsoft Access, but sure as hell needs proven knowledge of photo-editing software.
So yes, you do need a portfolio, even if it’s just for you. You do not, however, need to bring then entire thing to every job interview you go to. Just like your resume and cover letter, you need to tailor it to each specific job.